In order to comply with the new laws on data protection, I need to let you know about the information I hold about you. I hope that this notice will make it very clear – if you have any questions or concerns please don’t hesitate to ask me.
In order to provide Craniosacral therapy, part of my ‘contract’ is that I ask you to give me certain information that will help me work with you. This will include your name, contact details, relevant medical and life history/ health information. In addition, if you contact me via my website contact form, I will have your e-mail address and contact number. I will ask for your consent to hold this information.
The reason I hold this information is in order to give treatment and review progress with you, or to contact you about appointments, or, if you’re the parent of a child I’m working with, to discuss progress (if specifically agreed).
This information is only seen by myself. As a therapist I have regular supervision sessions to support my work and I may discuss a specific ‘case’, but I do so in an anonymous way. The only exception to confidentiality is in the rare case that I feel you are at risk of harm, either to yourself or others, then I may contact your GP for example. I would aim to discuss this with you first. There are specific cases where another therapist is involved in your wellbeing and you have given express permission for us to discuss your progress. This will only be done with your permission first.
Your information won’t be used for any other purposes.
I am required by my Code of Ethics (Craniosacral Therapy Association) to keep notes for a specific length of time (currently 7 years after the last visit for adults and up to 21 plus 7 years for most children; 15 years for adults or children who lack ‘capacity’.)
I take the security of your personal information very seriously:
- It is kept in a locked filing cabinet in my home office
- I’m in the process of separating personal contact details, name etc from client notes with a code system
- If travelling to clinic with notes, I only take the notes necessary for that day and keep them safe at all times.
- All of my notes are handwritten only
As a client, you have the right to see or suggest corrections to information I hold about you, and to complain if you are unhappy with the way I hold information about you. You can also request that I erase the information I hold about you. This can be done either by filling in this form. If you need to make a complaint or report a data breach, , you can fill in this form or contact the Craniosacral Therapy Association, or to the Independent Commissioners Office.
Many thanks – I hope this has made things clear for you and I look forward to working with you.
There is further, more technical information below.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
Shortened Links in Social Media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (this is an example: http://bit.ly/zyVUBo).
Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
- Data Protection Act 1998
- Privacy and Electronic Communications Regulations 2003
- Privacy and Electronic Communications Regulations 2003 – The Guide
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Date: Sept 2018
Edited and customised by: Jess Pailthorpe